Privacy Policy

Beam with Grace – Privacy Policy In compliance with UK and European Data Protection Regulations, Beam with Grace takes your privacy seriously and we pride ourselves on our transparency. This Privacy Policy explains what personal information we collect from you when you are a recipient of our Personal Training, Small Group Classes, Retreats, Workshops and/or other services and when you visit our website. The Policy sets out how we use and protect any information that you provide to us when using any of our services or visit our website. We are committed to protecting your personal information and take seriously our obligations with regards to the EU General Data Protection Regulation (GDPR).

The Data Controller Contact Details For the purpose of GDPR we, Beam with Grace, are the data controller and any enquiry you may have regarding the collection or processing of your data should be addressed to: Beam with Grace C/O Halo Physiotherapy LLP Camden House Warwickshire Offices, 201 Warwick Road, Kenilworth, CV8 1TH You can also contact the Data Protection Representative directly at: info@beamwithgrace.co.uk

We are registered with the Information Commissioner’s Office. The company registration number is .

Collecting information Beam with Grace may collect personal/sensitive information, which we receive when: • you contact us, or • you are a recipient of our services • you use our website We may collect the following types of information: • Your name, address, email address, telephone number(s) and other contact details to enable us to communicate with you efficiently and through the manner of your choosing • Date of Birth, GP and/or consultant details •Medical information that you have shared with us

Why do we collect this information?
The personal information that we collect and store relating to you is primarily used:

  • Provide you with services and/or communications that you may request from us.
  • Meet our legal and regulatory obligations.

How do we collect this information?
We collect personal information:

  • Directly from individuals: e.g. phone call and website enquiries
  • Direct referrals from a 3rd party: i.e. Physiotherapist, friends, associates of clients, Physiotherapist

We are committed to keeping our information up to date, as far as is reasonably possible. However, if you believe that we have made an error, then please contact us at: info@beamwithgrace.co.uk and we will immediately correct any inaccurate information.

How long do we keep your information for? In order that we are able to provide the best possible service to you, we have agreed and documented retention schedules that we consider to be relevant and proportionate to the service we are providing. However, when there are statutory or legal requirements to do so, we will retain relevant sections of your personal data for a set period of time, after a block, course, workshop or retreat has ended, for accounts and records purposes.

Keeping your information safe and secure Beam with Grace is committed to keeping all collected personal information secure to protect it from being inappropriately accessed, shared or destroyed, and against it being compromised, in any way. To that end, our IT systems have been reviewed and independently assessed to be of a high standard in order for us to provide assurance that your information is handled securely at all times. Your rights and access to your information You can withdraw your consent to the use of your personal information at any time. This may affect the services that we are able to supply to you. For more information on your rights you may visit the ICO website www.ico.org.uk Providing there is no legal exemption then you are entitled to the following: • Request a copy of your personal information • Request to erase your personal data • Place restrictions on our processing your data • Correct any data inaccuracies To make a request to Beam with Grace for any personal information we may hold about you, we need you to contact us by writing to the address provided below: Beam with Grace C/O Halo Physiotherapy Camden House Warwickshire Offices, 201 Warwick Road, Kenilworth, CV8 1TH or by emailing the Data Protection Representative at: info@beamwithgrace.co.uk Disclosure of your information In certain circumstances, we may send your personal/sensitive information to referral sources e.g. GP/consultant/PMI company, Accountants, IT Systems and our marketing manager. We have assessed all our suppliers and contractors and ensured that our GDPR requirements have been communicated to them and accepted via a contractual agreement. Marketing We send out our newsletter to let you know what we’re up to. We use a GDPR-compliant email service to provide our marketing preference service which allows you complete control over what you would like to sent to you, at any time. This ensures that we send you only what you have consented to so you are in charge. Website cookies Our website uses cookies to identify a user that has previously visited our website. Cookies are small files of letters or numbers downloaded onto a device when users access websites. They are widely used in order to make websites work, or work more efficiently, as well as to provide service information to the owners of the site. Cookies will not identify you personally – it is statistical data about our visitors and their use on our website. This statistical data does not identify any personal details whatsoever. All computers have the ability to decline cookies. This can be done by activating the setting on your browser, which enables you to decline cookies. Changes to this Privacy Policy We keep our privacy policy under regular review and in line with any changes recommended by the Information Commissioner’s Office and we will ensure that stays up to date and relevant, providing complete transparency. This privacy policy was last updated in January 2019.

Business Policies

Beam with Grace uses this system to schedule services and manage client information. Below are answers to our clients’ frequently asked questions:

How do I view your services?
Click on the tabs at the top of the screen that list our services.

How do I purchase your services?
For our services available online, click on one of our service tabs above. Once you find the service that you would like to purchase, you can book it and pay for it from this system.

How do I purchase your products?
All available gift cards and products can be accessed though the Online Store tab. Product and gift card availability is always subject to change.

How do I review my visit history?
You must first create a login by clicking the New User: Sign Up! link in the upper right corner. If you are unable to create a login, please contact Beam with Grace at 07951253559.

What if I forgot my password?
Click on “Need password?” We will send a link to create a new password to the email stored on your account.

Can I view my upcoming schedule?
Yes, but you must log in first. The login field is located in the upper right corner. If you are unable to create a login, please contact Beam with Grace at 07951253559.

How do I update my billing information or personal information?
Once again, you must log in. The login field is located in the upper right corner. If you are unable to create a login, please contact Beam with Grace at 07951253559.

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